Honest and transparent board members’ communications build a sense trust that fosters accountability. This also results in an engaged and well-connected board that is empowered to make decisions that support the organization’s goals.
From the start of their term the new board members should be aware of their responsibilities and expected results. This includes the necessity of donating time, making personal and professional connections to advance the organization’s mission, and taking part in fundraising events. A welcome letter will provide communication channels as well as meeting dates and relevant information that will aid new directors in settling into the role quickly.
Different people interpret information in different ways, which is why it’s important to tailor board member communications to the individual’s preferences. For example, some may prefer to read lengthy reports, whereas others may be more adept at understanding visualisations of data. Avoid technical terminology when writing reports and other data to make it easier for people to understand. If necessary make use of analogies and real world examples to illustrate the significance or data used in reports.
It is crucial to alter the format of a board meeting and not rely on PowerPoint presentations. Apart from limiting meeting duration, mixing up the formats promotes creativity and participation from board members.
It is essential that board members effortlessly access all the information they need even during meetings. Make sure you invest in an electronic document sharing platform that provides security, user-friendly features and high levels of scalability and conformity with the data protection regulations. Some of the most popular solutions are Diligent Boards. BoardEffect. Passageways OnBoard. and Aporio.