Document sharing is an essential part of collaborative business processes. But if not done correctly it can leave the opening for hackers to take over sensitive files.
Secure Document Sharing is the digital distribution and sharing of information that is considered private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents in progress that are distributed to colleagues to collaborate and review. It is often used in M&A activities and requires a solution which allows large documents to be exchanged within an extremely secure online environment.
The most widely used method is to utilize cloud-based file sharing software. These solutions allow users to access online files in a controlled way (e.g. printing, copying, or screenshot prevention). It also gives you an extensive control over shared folders and files, and allows for advanced security features, such as audit trails and encrypted.
Peer-to-peer document sharing is another alternative. It allows computers to connect directly to one another to transfer files without hosting them on central servers. It can provide some advantages in terms of storage requirements being reduced as well as speedy transfer speeds and an enhanced user experience. However, it also comes with significant risks, such as inadvertent publishing of private information as well as malware, viruses and worms. It is not recommended to be used in environments that have strict guidelines for compliance. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share files with outside parties, and also internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different tiers of collaboration and access, to be in line with the corporate governance guidelines and best practices regarding secure document sharing.
https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/