The recent spate of data breaches has caused many organizations to ask if their information about their business is secure. With the right virtual dataroom security features it is possible to shield confidential documents from being exposed to unauthorized viewing.
In the past, companies would share sensitive documents in physical rooms with a select group of individuals. Today, due diligence is conducted online in virtual rooms based on secure cloud platforms. These virtual spaces top priorities of business data safety are essential to the success of complex strategic transactions.
No matter if your business is going through M&A or restructuring, bankruptcy, or capital raising, it’s important that you have the right tools to effectively and securely share sensitive documents. The best virtual data room service providers provide a strong data security with robust collaboration tools as well as remote access retrieval. They include Chinese walls with automatic indexing, watermarking and Q&A workflows. Additionally, the top virtual data rooms make sure that they comply with international standards like GDPR, CCPA, and SOX by utilizing protocol reporting and auditing tools.
To keep confidential information from being misused secure document viewing features like fence views, view only modes, and access restriction are vital. Additionally, you must make sure that your data room’s encryption technology protects your data during transit and in storage.
A reliable and secure online data room solution will also allow you to download PDF documents for offline viewing. This is a feature most users use because they want to print out their documents to read them offline. If you permit this feature to be enabled in your VDR any protection applied to the original PDF will be automatically removed.